For associations
Your annual conference is your membership engine.
Registration, the program, speakers, sponsors and the door, on one platform. Every person who registers lands on your organization's own audience record and stays there — so next year's conference starts from the people you already know, and so does next year's membership drive.
The association problem
The conference builds the audience.
Then the audience scatters.
The annual meeting is where an association actually meets its people. It is also where the record of that meeting comes apart. Registration sits in one system, the badge scans in another, the sponsor commitments in a spreadsheet, and the email platform keeps a list that never learned who attended. By the time the board asks what the conference did for membership, the honest answer is that nobody can tell.
So the work resets. Every year the same audience is rebuilt from exports, the same non-member attendees go unconverted, and the same lapsed members are marketed to as though nobody has met them. Disconnected event tools create disconnected audiences, and for an association the audience is the organization.
What you run on it
The whole annual meeting.
Registration that knows your rate card
Pass tiers, early-bird windows that flip on their own, member and comp allocations, sponsor blocks, and promo codes. Holdbacks are enforced under a lock, so the same seat cannot be sold twice from two directions.
A real program, not a PDF
Parallel tracks across rooms and days, a public schedule grid, and a conflict check on rooms and speakers before you publish. A call for papers with submission windows, custom questions and scored review, so accepted talks arrive as draft sessions with the speaker already attached.
Speakers who fill in their own details
Every confirmed speaker gets a link. They add the bio, the headshot and the session confirmation, and their public page publishes itself. Nobody on your staff chases a headshot again.
Sponsors and exhibitors with a pipeline
Track the sell from prospect to signed, and give sponsors a self-service portal to allocate, assign, claim and revoke their own badges. Their staff list stops arriving as an email attachment three days out.
A door that holds up
QR check-in from any browser, badge printing, and a walk-up desk for the registrations that always happen anyway. If the venue wifi drops, scans queue on the device and drain when it returns. Door staff sign in with a PIN and can reach nothing else in your account.
One contact record, every year
Registrants and walk-ups become contacts on your organization's record, not on the event's. The record accumulates across meetings instead of resetting, and you can export all of it, at any tier, whenever you want.
After the meeting
The question your board actually asks.
Who came, who came back, and what did any of it earn. Because registration and marketing run in the same place, you can segment on what people actually did — attended two years running, registered but never checked in, came as a non-member, has not been seen since 2024 — and send to that segment with the audience count in front of you before it goes. You approve every send.
What each campaign earned comes back in tickets and in dollars, tracked through checkout rather than guessed at. Reported numbers carry a confidence level that inherits the weakest underlying row, so a number you take to the board is one you can defend in the room.
Being straight with you
Janix is not an AMS.
It does not manage dues, chapters, committees, certifications or your member database of record. If you are shopping for an association management system, Janix is not that, and we would rather say so now than at renewal.
What Janix runs is the event and the audience the event produces. For most associations the annual meeting is the largest single source of new names and the strongest reason a lapsed member comes back, and it is usually the part of the stack held together with the most tape. That is the part we are good at.
Proof
Running live, at scale, in production.
Fusebox Festival programmed 114 events at venues across Austin over five days and ran all of it on Janix — ticketing and comps, the program, sponsors, campaigns and the door. Seventeen tools became one. It is a festival rather than an association, and it is the same platform, proven under a load most annual meetings never reach.
Bring us your annual meeting.
Tell us how many people come, how many tracks you run, what you use today, and what your board asks for afterwards that you cannot answer. Thirty minutes on your real program, and a straight answer about fit.